Today, Stephanie from Canadian event planning website, EventSource, shares her insight on choosing your perfect wedding venue. Some great tips here if you're still looking around!
Congratulations, you're getting married! Now is the perfect time to start making plans. You never want to wait until the last minute. You'll soon realize that one of the most important aspects of planning the big event is choosing the perfect wedding venue.
Unfortunately, this task is typically not as easy as you might think. Why? There are a great many available options to choose from. The following information is meant to help you decide where to have your wedding. Once the decision is made, the rest of the planning process is much easier.
Choosing a Setting
The first step is to decide on a setting for the wedding. The location, atmosphere, and theme are big parts of the event. Knowing what sort of venue to look for, in the first place, makes it much easier to find suitable places.
Information for halls, churches, ballrooms, parks and all kinds of creative venues can be found on the Internet. If you’re planning on a church wedding be sure to look in to reception halls near the church. Find several that seem to fit with the theme and make a list, including contact information and notes on your first impression. That way, you can visit more than one and find a location that’s a perfect fit. Be sure to schedule a walk-through so that you can see the venue in person before making your decision.
Determining Spatial Needs
Are you having a large wedding with many people? Maybe you prefer a small gathering. It is important to keep in mind how many guests will be attending, when looking for a venue. Most venues have helpful information about their building capacity. Setting out tables and chairs to get an idea of what it will look like and to see how comfortably seated your guests will be is recommended.
The staff that you’ll be interacting with when choosing a venue are very accommodating and they want your experience to be the best, so don’t be shy about asking questions. If you’re feeling uneasy, having a little more space than what is needed might be the route you want to take in case of last minute changes.
Before visiting the venues on your list, make a checklist of questions to ask at each one. No question is too big or small. These are a few examples:
- Does the venue offer wedding packages?
- Does the rental fee cover tables and chairs?
- Is catering provided?
- Will there be a coordinator or a crew to set-up?
Keeping this checklist with you as you visit each venue will make sure that you know everything you need to know about each one. If you take notes on each of these questions during your visit, it can help to compare them afterward.
The visit is also your chance to make sure the style of the venue suits you. Changing the whole interior style could be costly and time-consuming. If the style already matches the wedding decorations and attire, a few simple changes could lead to perfection. Also, be sure to check the venue’s policy on decorations, especially in the case of a traditional church wedding.
During your visit, be sure to look into any other aspects of the venue that will affect your decision. Make sure that there is enough parking, and that the accessibility needs of all of your guests can be met. If the wedding is planned for an outdoor area, ask about what will happen in case of bad weather.
Make sure that the venue’s tables, chairs, glassware and cutlery are to your liking. Check into the venue’s policy about noise, especially if you plan on live music or a DJ at the reception. There will be a lot to cover, but having your checklist with you will help you explore your options while having a good time.
Narrowing Things Down
Take it easy and don’t overwhelm yourself. This is a special day and stress can affect the outcome. A pros and cons list of each venue will help you to choose the best venue that suits your needs. It is important that you are happy with every aspect of your venue.
- Is it affordable and within your budget?
- Is the location convenient for you and your guests?
- Is it what you envisioned your wedding to look like?
- Is there enough seating and space for you and your guests to feel comfortable?
These are all questions you should ask yourself and your partner and be absolutely certain of before you make your final decision.
Remember, there's absolutely no reason to panic when choosing the perfect venue for your wedding. The most important thing is to take the time to actually enjoy the task at hand. Don't rush. Rushing only causes stress. Before you know it, all plans will be in place and you can look forward to the spectacular event.
Stephanie has spent years expanding her knowledge and passion in the photography, event and wedding industry. She now works for EventSource, a Canadian website that caters to all of your event planning needs. For more information connect with Eventsource on Facebook , Twitter , and Pinterest